Managing Outlook Favorites

Outlook 2007 seems to have a bug that causes favorite folders to disappear frequently.  I’ve been loosing my shared calenders often.  We are still searching for a solid fix, but in the meantime here are the correct instructions to adding favorite folders back.

In outlook “Favorites” and “Favorite Folders” DO NOT mean the same thing.

To add a public folder to your “Favorite Folders” view in the “Mail” view in Outlook:

1. Navigate to the “Folder List” view in Outlook.

2. Navigate to any public folder, right click, then select “Add to Favorites”.

3. Still in the “Folder List” view, go to Public Folders >> Favorites >> [foldername].

4. Right click on the “Favorite” that you just created, select “Add to Favorite Folders”.

5. Your public folder will now appear in the “Favorite Folders” pane in the “Mail” view of Outlook.

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Windows Vista indexing Oulook

UPDATE: I’ve verified a noticeable performance improvement after doing this on my workstation and laptop.  I encourage all performance users to consider all their indexing on their computers and minimize it to what you need only.

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To ring in my new year, I had some outlook 2007 issues.  Like most of us out there, I have been struggling to get some performance out of this new version of outlook for some time.   Now, I should mention that I’m far from an average user.  I have 10+ gigs of email in my exchange mailbox (no I don’t believe in archiving), and I I’m also running Xobni, so I do hit outlook pretty hard.  I feel it is fair for me to wait on occasion for things, but I’m running a fairly new Vista 64-bit machine with 12 gigs of ram, so Outlook cannot complain about resources.  I know its only 32-bit, but I can give it a full 4 gigs of ram if it wants, and it usually takes it.   It would be nice if there was a 64-bit version of outlook… someday.

One of the common performance tweaks is disabling the searching in Outlook.  With Google desktop, Microsoft, and in my case Xobni, you need to pay attention to how many programs have there hands on your database for indexing.  I disabled outlook and Google to only rely on Xobni for searching.  I followed the instructions, and THOUGHT I had removed all the search features in outlook.  Today I was VERY surprised to find the index service in Vista was STILL indexing my outlook data file.  Here is how I found it.

I had an unrelated search speed issue, so I looked into tuning my indexing settings to speed things up a bit.   If you are like most of us, you are running Google desktop as well, so I don’t really need the Vista index, but I do want it there for the occasional focused or advanced search.  Anyway, when going into the search options, I clicked modify and found that my Microsoft Office Outlook was still selected to be indexed!

I unchecked it, adjusted some other areas like “offline files” and other network shares that I don’t want indexed.  Then I initiated a full re-index to ensure it was cleared.

I’ll post later and let you know if I notice an increase in speed.